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Welcome, 2027 Exhibitors & Sponsors!

This page is for confirmed 2027 exhibiting companies and their representatives. See below for important information regarding the exhibit hall schedule, shipping your materials, lead retrieval, table requirements, and more.

Questions? Email us: exhibits@electroniclibrarian.org. Additional FAQs can be found here.

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Your Exhibitor Checklist

  • ASAP – Complete your company profile [Exhibitor Portal]
  • ASAP – Book your travel/hotel [Hotel Info]
  • By March 1 – Order any additional AV – form available in Jan ’27
  • By March 1 – Complete shipping form and schedule shipments to Austin – form available in Jan ’27
  • By March 9 – Assign complimentary badges to booth staff  [Exhibitor Portal]
  • By March 9 – Purchase additional badges for booth staff [Registration]
  • By March 21 – Final review of your company profile [Exhibitor Portal]
  • BY March 21 – Purchase Lead Retrieval or set up an alternate method for collecting leads [Exhibitor Portal]

Exhibit Hall Hours

Below are the details for the exhibit hall setup, opening, and teardown hours. Exhibitors are welcome (and encouraged!) to attend all ER&L sessions during the conference.

Exhibitor Portal & Online Profile

Our conference is using the Pheedloop platform, the same platform we have used since 2021. 

This portal is where you will build your online company profile, assign badges, and purchase/access optional lead retrieval.

All companies will have a standard profile pre-set with the information you added when you purchased the table. This information will be available to the general public on our Event Website, the Virtual Event Platform, and the Event App.

Assigning Badges to Staff

  • The Exhibitor Portal is the only place you can assign your badges to your staff.
  • See the Exhibitor Badges section below for details and instructions.

Company Profile

  • Include specials you are running during ER&L, product updates, etc.
  • List the hours for your in-Austin booth for product demos, special promotions, and available meeting times.
  • Include your company’s Zoom information or a meeting booking link to set up meetings with virtual attendees.
  • Add an external meeting booking link, such as BookMe or Calendly, to book meetings with attendees during the conference. This link will be available only to registered attendees, not the public.

Lead Retrieval

  • Lead Retrieval is an optional additional purchase. See the Lead Retrieval section below for details. 

Exhibitor Badges

All representatives from your company must use one of your complimentary badges or purchase a discounted badge to attend ER&L in Austin.

Complimentary Badges

Each table purchase includes two complimentary badges, which you must assign to your staff in the Exhibitor Portal. See the instructions below.

Additional Badges

If you have more attendees than complimentary badges, unlock discounted exhibitor tickets* to register your additional reps. After you purchase those tickets, email us the names, and we will attach them to your company profile.

*The discounted rate of $650 is only valid for tickets purchased through March 9, 2027. All tickets purchased after that date will be billed at the prevailing rate.

Onsite Badge Pickup

Exhibitor badges can be picked up at the main Registration Desk on the M2 level of the conference center, directly across from the courtyard.

Assigning Badges to Your Booth Staff

Managers
All of the staff members associated with your booth

Tickets
Badges for Onsite Booth Staff 

➡️ STEP 1

Log into your Exhibitor Portal                                                 

Before any badges are assigned, only the Primary Contact can access the portal. If you don’t know who your primary contact is, let us know: exhibits@electroniclibrarian.org.  

➡️ STEP 2

Create a manager record for each staff member

  1. Click the Managers & Tickets tab 
  2. Click Add New Manager

➡️ STEP 3

Assign a ticket to that manager                                                 

  1. Click the Managers & Tickets tab
  2. Click Tickets
  3. Select the checkbox next to the ticket, then click Actions → Transfer
  4. Select the Manager to assign the ticket

Table Details

Each exhibitor will have a table in the exhibit hall and a listing on our online conference platform. Here are the details of what is provided with your physical table:

  • Table: 6-foot wide x 24-inch deep x 29-inch tall (see diagrams below)
  • Table Cover: Solid black drape down to the floor
  • Chairs: 2 
  • Power: Access to 2 outlets on a shared 20-amp power strip (2 tables will share a power strip).  
  • Wi-Fi: Complimentary
  • Signage: Must be freestanding; maximum 6-feet wide × 10-feet high*
  • Storage: Under your table

*If your signage is larger than 6′ wide or 10′ tall, or if it is not free-standing, you will be asked to remove it, whether or not you are near an empty space or a blank wall.

Frequently Asked Questions

Where can exhibitor materials be stored?
Under your table. Items that don’t fit can be stored in Room 103.

Can exhibitors place anything beside their table?
No, all materials must be on the table. Space outside the table is shared space. 

Can exhibitors attach anything to walls?
No. 

Can exhibitors bring their own tablecloth?
Yes.

Is overnight security provided?
Security will lock the exhibit hall each night.

Can equipment remain in the hall overnight?
Yes, but we recommend taking any valuables with you and not leaving them in the hall.

Can exhibitors add additional chairs to their table?
Exhibitors are restricted to only 2 chairs due to the square footage available for each table. 

Front View of Table

Bird’s-Eye View of Table

Lead Retrieval (optional)

Pheedloop Lead Retrieval can be purchased in the Exhibitor Portal for $199/company. This is an optional service and not required. 

  • Booth Staff will use their smartphones to scan badges. No additional equipment is needed. 
  • Scanning badges collects attendee contact information, and staff can add notes about the interaction.
  • Online attendees who visit your online booth and request additional information will be added to your lead list.
  • Leads will be accessible in real-time in your Exhibitor Portal and Event App
  • Leads can be downloaded, exported, or printed in PDF or XLS only on the desktop version of the Exhibitor Portal, not the Event App.
  • All reps from your company will access the same set of leads on the portal.

AV, Power, and Wi-Fi

  • Laptops and monitors up to 24″ are permitted. Larger monitors will not be permitted. 
  • A complimentary taped-down power strip will be provided for every 2 exhibit tables. Each table can plug in 2 cords.
  • Complimentary Wi-Fi is available to all attendees in the AT&T Center. Our experience is that this bandwidth is robust and at full strength in all locations, including the exhibit location.

Laptops, monitors, and additional power strips will be available to rent from Encore. Order forms will be available no later than January 2027.

Shipping to Austin

Shipping forms will be available no later than January 2027.

Travel & Housing

Review our Hotel and Travel page. Keep in mind that citywide, large events will take place on the heels of ER&L 2027. We highly recommend booking your hotel early, whether in our block or not.

Optional Additional Purchases

If you’ve already signed up for a table and want to add one of the optional items listed below, email us at exhibits@electroniclibrarian.org, and we’ll get the order set up for you.

This list is available only to companies that purchased the list or a sponsorship that includes it. 

  • The list will be emailed on February 3, March 11, and after the final attendee list is tallied following the event.
  • All attendees were notified and confirmed at registration that they may receive communications from our vendors.
  • We require a prominent, one-click unsubscribe option for recipients.
  • We request that the number of emails be limited to no more than two in the lead-up to the event.

This is available only to companies that purchased the ad space.

  • Please provide an image no less than 600px wide in a square or 16:9.
  • Please provide the link to which your ad should direct users.
  • Ads will be placed in a newsletter within 2 weeks of being supplied to ER&L. 
  • Ads can be sent to ER&L anytime, but must be received before March 1, 2027.
  • Click-rate analytics will be provided.

This is available only to companies that purchased the ad space.

  • Please provide an image no less than 600px wide in a square or 16:9.
  • Please provide the link to which your ad should direct users.
  • Ads will be placed on our website for 30 days. 
  • Click-rate analytics will be provided.

ER&L for Professional Development + Networking

We understand that travel times and other commitments may not permit attendance at all events, but we’d love to have you participate as much as your schedule permits. These sessions are a product of excellent library and industry partnerships, and there is much to learn.

Be sure to take advantage of the continuous snack and beverage service during the conference. You are welcome and encouraged to grab beverages and snacks to take with you to a customer meeting in the courtyard between the hotel and the conference center, in the generous, comfortable seating area.

We look forward to seeing you in Austin!