2027 ER&L Fest Exhibit Sign Up is Open!
Our Exhibit Registration has moved to the Pheedloop platform, so if you’ve exhibited in the past, this process will look a bit different.
If you have any questions, or if you’ve already signed up to exhibit and want to add a sponsorship, please email us at exhibits@electroniclibrarian.org.
Tabletop Exhibit Booth
Cost: $2,750
What’s Included:
- 6-foot tabletop + 2 chairs in Austin, Texas
- Wi-Fi access
- Power drop near your table (~$200 value)
- 2 full-conference registrations ($1,300 value)
- Company listing in the Exhibit Hall on the Online Conference platform*
- Networking opportunities with in-person and online attendees
- Optional online exhibit hall participation
* Shared Tables: Companies that want to share a table with another company will be charged an extra $600 fee for the second company to be listed on the online conference platform, event website, printed program, and exhibit floor plan. This fee does not include any additional tickets.
Early Sign-Up and Payment Bonus: Exhibit tables paid for by November 15, 2026 will receive a free 60-second pre-recorded commercial spot that will air on the Online Conference’s dedicated live stream. Full payment by November 15, 2026 is required for this promotion.
View the Floorplan
Click the map to see the revamped exhibit hall for the 2027 ER&L Fest. We’re excited to be in the newly refreshed M3 Grand Ballroom!
Have a favorite table or location in mind? The sign up form includes a spot for your to indicate your preferred booth location. We’ll do our best to honor the request.
Move In
Sunday
March 21
Exhibit HOURS
Monday
March 22
Tuesday
March 23
Move Out
Tuesday
March 23
Sunday, March 21
3:00 – 8:00 pm
Companies can begin setting up their tables in the hall. The hall will only be available to company reps at this time.
5:30 – 6:30 pm
Kick off the fun at the Welcome Reception, tentatively scheduled at the UT-Austin Architectural Library! Join fellow vendors and attendees for a light snack and a drink, and toast to another year of gathering.
8:00 pm
The hall closes for the night. Setup will continue the next morning.
Monday, March 22
8:00 am – 2:30 pm
Setup continues in the hall. All companies should be ready to show by 2:30 pm when the hall opens.
2:30 – 4:50 pm
All eyes will be on the Exhibit Hall opening with a dedicated snack break and our community-loved Poster Session. Posters will be displayed in and around the Exhibit Hall until 4:50 pm, with plenty of drink and snack stations interspersed throughout the hall and around the posters.
5:00 – 6:00 pm
The Monday Vendor Reception kicks off – this festive, bustling, dedicated time has proven to be fruitful for companies to engage with customers, network with potential new partners, and mingle!
6:00 pm
Exhibit Hall closes for the day. Continue the fun at Battledecks or organize a dinner with your customers!
Tuesday, March 23
9:30 – 9:50 am
The Exhibit Hall opens with another dedicated break and a second Poster Session. Posters will be displayed in and around the Exhibit Hall until 12:10 pm, once again with plenty of drink and snack options throughout the hall and around the posters.
9:50 am – 12:10 pm
Release the t-shirts! Official ER&L t-shirts will be available for all attendees to snag in the Exhibit Hall.
12:20 pm
The Exhibit Hall closes to attendees before the lunch break. Tear-down starts and continues until 8:00 pm to give vendors flexibility to attend sessions, meet with customers, and box up materials before the end of the day if their flights home are scheduled for the evening.
8:00 pm
Tear down ends.
Programming continues on Wednesday, but no exhibit activities are on the schedule. Exhibitors are welcome to stay for Wednesday’s programming.
Expand Your Reach with a Sponsorship
Make a meaningful impact on our unique community by adding a sponsorship to your plan for ER&L Fest.
A range of participation levels and pricing options is offered to suit every budget, ensuring that you can contribute in a way that works for you.
If you’ve already signed up for a table and want to add a sponsorship, email us at exhibits@electroniclibrarian.org and we’ll get the order set up for you.
Shine a Light on Your Brand with Attendee Giveaways
These sponsorships are available for purchase by 2027 exhibiting companies only.
Attendee Lanyards
Cost: $4,500 | Quantity Available: 1
A lanyard with your company logo co-branded with ER&L’s stays with every attendee throughout ER&L 2027. This sponsorship includes placing your logo on all ER&L attendee lanyards.
ALSO INCLUDED:
- In-Person Acknowledgment: Digital Signage in Lobby, Live Keynote Session Acknowledgment
- Online Platform Placement: Digital Signage on the platform, Live Keynote Session Acknowledgment
- Email Communication: Acknowledgment in pre-conference attendee email
Conference T-shirt Placement
Cost: $800 | Limited Quantity Available
Year after year, this attendee giveaway gets a ton of attention, and if our attendees sporting past conference shirts are any indication, longevity too. This sponsorship includes placing your logo on the back of the beloved conference t-shirt.
New for 2027: We’re shipping these worldwide to hundreds of online attendees as well. Our popular conference DJ will offer a shout-out acknowledgment to every t-shirt placement company.
ALSO INCLUDED:
- In-Person Acknowledgment: Digital Signage in Lobby, Live Keynote Session Acknowledgment
- Online Platform Placement: Digital Signage on the platform, Live Keynote Session Acknowledgment
- Email Communication: Acknowledgment in pre-conference attendee email
Swag Schedule Sign-up
Cost: $500 | Free for t-shirt sponsors!
Are you interested in having ER&L point attendees to your exhibit table to collect your company-branded swag and start a conversation? ER&L will target traffic to the exhibit floor and identify a blended schedule of ER&L merch and vendor merch in the hall. Sign up for this sponsorship to be added to the attendee swag schedule. A description and either a photo or digital rendering of your swag item will be required to be considered for the list.
Entries are open to all exhibiting companies, and the form will close 8 weeks prior to ER&L 2027 or as soon as all hourly slots are filled.
ALSO INCLUDED:
- In-Person Acknowledgment: Digital Signage in Lobby, Live Keynote Session Acknowledgment
- Online Platform Placement: Digital Signage on the platform, Live Keynote Session Acknowledgment
- Email Communication: Acknowledgment in pre-conference attendee email
Sponsor a Librarian to Attend ER&L Fest
Librarian Registration Fund Donation
In 2026, ER&L invested over $50K to librarians who needed financial support to attend in 2026.
Donate what you can in increments starting at $500 to fund librarian attendance.
This fund will defray registration and travel fees to support librarians with limited professional development funds. Your sponsorship dollars will enable librarians access to the ER&L conference and community. ER&L will manage all aspects of this fund — from applications to disbursement — and your company is associated with all the goodwill that enabling access to a professional peer community and conference can bring.
Add a Featured Sponsorship with a Spot on the Program
These sponsorships are available for purchase by 2027 exhibiting companies only.
⭐ Sponsored Session
Cost: $5,000 | Quantity Available: 6 | Room Capacity: 90 + Online
Reserve an opportunity for a Live Session presented in Austin. The session will be available to in-person attendees and live-streamed to the online audience.
An exhibit table is not included with this sponsorship and must be purchased separately.
WHAT’S INCLUDED:
- 50-minute session presented in Austin (30 min presentation/ 20 min Q&A)
- Attendee email list (supplied before and after the event)
- 2 additional full-conference registrations for the session speaker(s)
- Session placement in the official conference program and app
- Live stream of the session available on the Online Conference platform.
- Placement of the recorded session in the on-demand catalog of the Online Conference
- Session promotion to ER&L attendees in all-attendee email
- Blog post and social media shares prior to the conference
- Sponsor logo on ER&L website & Online Conference platform
⭐ Sponsored Focus Group
Cost: $3,500 | Quantity Available: 3 | Room Capacity: 40
Reserve a small event room ready for your focus group in Austin. The focus group event will be offered to the Austin attendees only. Your organization provides expert content and meets ideal target audience requirements. From there, ER&L will guide your event with promotion and support to reach your target audience. ER&L will manage the RSVP form for the event.
Charges for any optional food & beverage will be billed to the sponsoring company post-conference. This focus group format will not be recorded.
An exhibit table is not included with this sponsorship and must be purchased separately.
WHAT’S INCLUDED:
- Pre-event event logistics established
- Half-day room rental with focus group set-up presented in Austin for up to 40 guests
- 1 additional full-conference registration for the focus group facilitator
- Placement in the official conference program
- Promotion to ER&L attendees in the all-attendee email
- Blog post and social media shares prior to the conference
- Sponsor logo on ER&L website & Online Conference platform
Partner with Us to Support Our Attendee Experiences
These sponsorships are available for purchase by 2027 exhibiting companies only.
⭐ Poster Session / Break Sponsor
Cost: $2,500 | Quantity Available: 2
This sponsorship supports the Poster Session and the conference attendee break occurring at the same time. It includes a dedicated in-person app announcement inviting attendees to the poster session break and to visit your booth.
An exhibit table is not included with this sponsorship and must be purchased separately.
WHAT’S INCLUDED:
- In-Person Acknowledgment: Digital Signage in Lobby, Live Keynote Session Acknowledgment
- Online Platform Placement: Digital Signage on the platform, Live Keynote Session Acknowledgment
- Email Communication: Acknowledgment in pre-conference attendee email
⭐ Accessibility Sponsor
Cost: $2,000 | Limited Quantity Available
ER&L has had a long history of supporting remote access to our conference since our earliest meetings over 20 years ago. Promote your company as an inclusion leader and contribute to inclusive services. This sponsorship contributes to the cost of captions, sign language interpreters, and the recording of the conference.
An exhibit table is not included with this sponsorship and must be purchased separately.
WHAT’S INCLUDED:
- In-Person Acknowledgment: Digital Signage in Lobby, Live Keynote Session Acknowledgment
- Online Platform Placement: Digital Signage on the platform, Live Keynote Session Acknowledgment
- Email Communication: Acknowledgment in pre-conference attendee email
Direct Marketing Opportunties
These sponsorships are available to all companies in the industry except where noted.
Attendee Email List Rental
Cost: $2,500 | *Only available to exhibiting companies
This add-on is for exhibitors who wish to add the list of attendee email addresses to their booth order. The list will include names, organizations, job titles, and emails. It will be provided prior to the conference on February 8 and March 8, and after the final attendee list is tallied post-event. This rental is for a totl of 3 uses, 1 use with each list revision.
Email Ad to Current Year Attendees
Cost: $750
ER&L will place your ad in 1 newsletter email sent to current event attendees. Click-rate analytics will be provided.
Email Ad to Current Database
Cost: $1,000
ER&L will place your ad in 1 newsletter email sent to our current contact database of 6,000+ recipients. Click-rate analytics will be provided.
Website Ad
Cost: $750 | Duration: 30 days
ER&L will post your ad on the home screen of our website, electroniclibrarian.org. The ad can link to a URL of your choice. Click-rate analytics will be provided at the end of the 30-day posting period.