Welcome, 2026 Exhibitors & Sponsors!

This page is for confirmed 2026 exhibiting companies and their representatives. See below for important information regarding the exhibit hall schedule, shipping your materials, lead retrieval, table requirements, and more.

Looking to add a sponsorship to your exhibit table purchase?

Sponsorships and add-ons are now available. 

Mark Your Calendar

• Badge Comp Codes Available: Oct 1, 2025
• Exhibitor Portal Available: Oct 1, 2025
• Early Sign-Up Bonus Deadline: Nov 1, 2025
• AV &  Shipping Forms available: Jan 15, 2026
• Exhibitor Rep Registration Deadline: Feb 11, 2026
• 60-second Commercial Deadline: Feb 11, 2026
• Exhibit Hall
  • Move In: Mar 1-2 (Sun, Mon)
  • Open: MAR 2-3 (Mon, Tue)
  • Tear Down: MAR 3-4 (Tue, Wed)

Exhibit Hall Hours

Below are the details for the exhibit hall setup, open, and teardown hours.

Exhibitors are welcome (and encouraged!) to attend all ER&L sessions during the conference.

Sunday, March 1

12:00-8:00 pm
Registration Desk Open outside Exhibit Hall

3:00-8:00 pm
Set-up/ Exhibit Hall open to vendors only

5:00-6:30 pm
Conference Welcome Reception hosted by ER&L and UT-Austin Library for all attendees and exhibitors.

Monday, March 2

7:00 am – 7:00 pm
Registration Desk Open outside Exhibit Hall

7:00-9:00 am
Breakfast Offered

8:00 am-2:30 pm
Set-up / Hall open to vendors only

2:30 pm
Exhibit Hall Opens

2:50-4:50 pm
Poster Session in the Exhibit Hall

5:00-7:00 pm
Vendor Reception in the Exhibit Hall 

7:00 pm
Exhibit Hall closes for the day

Tuesday, March 3

7:00 am – 7:00 pm
Registration Desk Open outside Exhibit Hall

7:00-9:00 am
Breakfast Offered

10:00 am-4:50 pm: Exhibit Hall Open

10:00 am-12:20 pm: Attendee Gift Table + T-shirt Giveaways

12:20-1:40 pm: Hall closed for lunch

2:50-3:40 pm: DJ Dance Break in Exhibit Hall

4:00-4:50 pm: Poster Session in Exhibit Hall

5:00-8:00 pm: Exhibit Hall Teardown

Wednesday, March 4

7:00-9:00 am
Breakfast Offered

No Exhibit Hall Hours, reps may continue tear down until 12:00 pm central.

Registration Badges

Comp codes will be sent to exhibitor booth contacts via a confirmation email from Pheedloop within 7 days of signing up. 

All representatives from your company must be pre-registered to have a badge at ER&L. Registrations must be completed by Wednesday, February 11. If you do not pre-register your representatives, a badge will not be waiting for them at the registration desk.

• Exhibitor badges can be picked up at the main Registration Desk on the M1/Zlotnik level of the conference center, directly across from the Exhibit Hall.
• All registered exhibitor reps are considered full conference registrants and are welcome to attend all ER&L sessions. They will also be provided access to the online platform.
• During the event, if any reps feel that they can’t leave their booth but want to watch sessions live, they can watch live via the Online Conference platform or view the on-demand versions after the conference.

Complimentary Badges

Each company will receive a unique registration code to register for their complimentary tickets as specified in the original confirmation letter. Can’t find your code? Let us know.

Additional Badges

If you have more attendees than complimentary passes, click here to register them at a discounted rate.

• Through February 11, 2026 – Discounted rate of $595/ticket
• February 12 – March 4, 2026 / Late Rate of $850/ticket applies
• All tickets purchased after February 11 and onsite will be billed at $850.

Not sure if you registered your staff? Contact us.

Exhibit Table Details

Each exhibitor and sponsor will have a table in the Exhibit Hall. Included in your tabletop exhibit package:

• (1) 6-foot X 24-inch table dressed in a solid black cover from top to bottom. The table height is 29 inches.
• 2 complimentary Conference Registration Badges.
• 2 chairs at each table.
• Wi-fi access.
• Access to 2 outlets on a standard electrical power strip with 20AMP power.
• Company signage must be free-standing and fit within the 6-foot confines behind your table. 
  • Exhibitor floor-standing signage behind the 6-foot table are permitted but cannot be wider than 6-feet or taller than 10-feet.
  • If your signage is larger than that, or if your signage is not free-standing, you will be asked to remove your signage whether or not you are near an empty space or a blank wall. 
• Name and Logo with link to your website on the ER&L Program website.

Lead Retrieval (included with exhibit table)

Exhibitors will receive Lead Retrieval with the purchase of their tabletop booth. Additional purchase not required.

What does Lead Retrieval allow me to do?

• In Austin, company reps can scan attendees’ badges to collect their contact information and add notes about the interaction. Contact information and notes about the meeting will be displayed in your Exhibitor Portal.
• On the Event App, attendees will be able to request information from your company. Contact information will be displayed in your Exhibitor Portal in real-time.

How will I scan badges?

1. Log into the Event App on your smartphone
2. Open the main menu by clicking the 3 lines on the top left corner
3. Select “Lead Retrieval”
4. Select “Scanner”

How will I access my leads?

All leads are accessible in real-time via your Exhibitor Portal and Event App and can be downloaded, exported, or printed. All reps from your company will access the same set of leads. 

To access leads via the Exhibitor Portal:

1. Log into the Exhibitor Portal
2. Select “Lead Retrieval” in the left menu

To view your leads on the Event App:

1. Log into the Event App
2. Open the main menu by clicking the 3 lines on the top left corner
3. Select “Lead Retrieval” 
4. Select “View Leads”

Shipping to Austin

Shipment information will be available by January 15, 2026.

Audio Visual & WiFi

The AV order form will be available by January 15, 2026.

• Laptops and screens up to 24″ are permitted. Larger monitors will not be permitted. 
• A taped-down power strip will be provided for every 2 exhibit tables. This will allow each table to plug in 2 cords. If you need additional outlets, please order additional power from Encore.
• Wireless internet access is available to all attendees in the AT&T Center. Our experience is that this bandwidth is robust and at full strength in all locations, including the exhibit location.
• You are allowed to pass out materials at the event; however, as a digital conference, please keep in mind that attendees will likely not have a bag to carry paper materials.
• Laptops, screens, and additional power strips are available to rent from Encore. The AV order form will be available by January 15, 2026.

Online Profile

Our conference is using the Pheedloop platform, the same platform we have used since 2021.

All companies will have a standard profile pre-set by ER&L with no additional effort required. This will include your company name, logo, and website. This information will be available to the general public on our Event Website, the online attendees in the Virtual Event Platform, and the in-person attendees in Austin via the Event App.

What will ER&L set up for me on our online profile?

• Company Name
• Company Website
• Company Logo

What can I customize for our online profile? (This step is optional.)

ER&L will set the basic presence for your company (company name, website, and logo). The configurable setup options will allow you to:

• Build out your company description:
  • Include specials you are running during ER&L, product updates, etc.
  • List the hours for your in-Austin booth for product demos, special promotions, and available meeting times.
  • Include your company’s Zoom information or a meeting booking link to set up meetings with virtual attendees.
• Link to your social media accounts (Twitter, Facebook, Instagram, YouTube).
• List your products and services.
• Highlight a new product launch or demo with a featured video or YouTube link.
• Upload product brochures, spec sheets, or other downloadable files for attendees to access.
• Add a custom banner and thumbnail in addition to your logo.
• Upload a poster/flyer detailing a product or service.

Optional Additional Purchases

Attendee List

For companies that purchased the Attendee List separately or purchased a sponsorship that includes the Attendee list:

Guidelines:

• The list will be provided on February 2, February 25, and after the final attendee list is tallied post-event.
• All attendees were notified and confirmed the notification at the time of registration that they may receive communications from our vendors.
• We require a prominent, one-click unsubscribe option for recipients.
• We request that the number of emails be limited to no more than two in the lead-up to the event.

Interested in the Attendee List? Purchase Here

Email/ Newsletter Ad

For companies that have purchased the Email/ Newsletter Ad Add-On: 

Guidelines:

• Please provide an image no less than 600 wide, ideally by 600x400px or 600x600px. 
• Please provide the link to which your ad should direct users.
• Ads will be placed in a newsletter within 2 weeks of being supplied to ER&L. 
• Ads can be sent to ER&L anytime, but must be received before February 9, 2026. 

Interested in an Email Ad? Purchase Here

Printed Program Ad

For companies that have purchased a full-page or half-page printed program ad:

Guidelines:

• Art guidelines will be posted by December 1, 2025.
• Art is due no later than January 19, 2026. 

Interested in a Printed Program Ad? Purchase Here

60-Second Commercial Spot

Exhibiting companies that signed up and paid by November 1, 2025, will receive a 60-second spot on our Online Conference live stream. 

Guidelines:

• Please provide an MP4 with 1080p resolution.
• Videos should be no longer than 60 seconds. 
• Files are due no later than Monday, February 9, 2026.

Travel & Housing

Review our Hotel and Travel page. Keep in mind that citywide, large events will take place on the heels of ER&L 2026. We highly recommend booking your hotel early, whether in our block or not.

ER&L for Professional Development + Networking

We understand that travel times and other commitments may not permit attendance at all events, but we’d love to have you participate as much as your schedule permits. These sessions are a product of excellent library and industry partnerships, and there is much to learn.

Be sure to take advantage of breakfasts and the continuous snack and beverage service during the conference. You are welcome and encouraged to grab the beverages and snacks to take with you for a customer meeting in the courtyard between the hotel and the conference center in the generous and comfortable seating area.

Additional FAQ’s can be found here. Do not hesitate to reach out to hello@electroniclibrarian.org. We look forward to seeing you in Austin!